Legal Assitant – Litigation

Charlotte Office

To apply, please send resumes to

Hours of Work:

8:30 – 5:30, with 1 hour for lunch

Alternate hours of 7:30 – 4:30, 8:00 – 5:00 or 9:00 – 6:00 also available with attorney and HR Approval.

FLSA Status:             Non-Exempt

Reports to:                 Office Administrator and Supervising Attorneys


Knowledge of Word/Microsoft Office Suite

Knowledge of DM5, OneNote, and/or 3E Elite helpful

Providing secretarial and paralegal support for two or more attorneys

Managing/meeting deadlines





Full Time Position – 40 hours per week

Regular attendance 5 days per week – consistently on time (unless pre-approved or modified schedule)

Accuracy of work product

Ability to complete tasks assigned in a timely fashion

Ability to meet deadlines and produce rush projects as assigned

Record billable hours according to billable work assigned by attorney(s) per month

Educational Requirements:

4 year degree and/or associates degree with paralegal certificate from an accredited paralegal program and/or at least 10 years experience working as a paralegal

The legal assistant position may involve some or all of the following duties:


  • Open new files; typing labels and separating file contents into sub-files
  • General file maintenance; keep filing current
  • Preparation of general correspondence, pleadings and/or discovery documents from attorney dictation with same day or next day turnaround time desirable
  • Related copying, scanning, faxing, etc.
  • Entering time sheets into time and billing software (3E Elite), preferably on a daily basis
  • Field and handle phone calls that may come in for attorney(s) in his/her absence
  • Review of attorney mail/scanning of mail/saving mail in system
  • Provide relief for receptionist on switchboard


  • Prepare conflict check worksheets upon receipt of new cases and set up case files upon firm’s acceptance
  • Docket deadlines, client reporting requirements, and events in JuraLaw
  • Draft pleadings, motions, notices, calendar requests, subpoenas
  • Draft discovery requests and responses
  • Draft affidavits
  • Draft case status reports
  • Confer with clients/insureds regarding discovery, etc.
  • Locate, contact and interview parties, witnesses, and experts
  • Prepare medical and event chronologies
  • Summarize depositions
  • Summarize discovery responses from other parties
  • Draft Settlement Agreements and Releases
  • Prepare and update indices of pleadings, discovery, and other file materials
  • Organize and maintain case file, including discovery and trial notebooks
  • Communicate with vendors regarding copying, preparation of exhibits, imaging, etc.
  • Perform online research regarding criminal record histories, driving record histories, and civil suit histories
  • Perform legal research
  • Cite-check briefs and assist in preparation of supporting exhibits
  • Create databases, code documents, and load deposition transcripts into Summation and/or OneNote
  • Assist with preparations for hearings/mediations/trials
  • Schedule mediations and depositions
  • Communicate with opposing counsel, co-counsel, clients, insureds, expert witnesses, court personnel and others to facilitate progress of cases
  • Other various tasks that may be assigned by Management or supervising attorneys