MEDICAL MALPRACTICE LEGAL SECRETARY – WILMINGTON OFFICE
To apply, please send resumes to firstname.lastname@example.org.
FLSA Status: Non-Exempt
Reports To: Supervising Attorney(s)
Employment Status: Full time – 40 hours per week
Supervisory Responsibilities: No
Last Evaluated: June, 2015
Summary: The legal secretary enhances attorney effectiveness by providing information and administrative support, as well as representation of the attorney to clients and others.
Minimum Qualifications: High School diploma or equivalent
- Must be proficient in Microsoft Word and Microsoft Office Suite
- Minimum typing speed of 70 wpm
- Knowledge of NetDocuments (Document Management Software), and Elite helpful
- Ability to provide secretarial support for two or more attorneys
- Ability to complete tasks assigned in a timely fashion
- Ability to manage/meet deadlines
- Must be flexible and detail oriented
- Excellent interpersonal skills
- Excellent verbal and written communication skills required
- Ability to work under pressure and handle conflicting priorities
- Ability to maintain confidential information
- Ability to work independently, or as part of a team, using initiative in all aspects of assignments
- Excellent time management skills
- Strong organizational skills and attention to detail
- Keen observation skills
- Regular attendance 5 days per week – consistently on time (unless pre-approved or modified schedule)
- Accuracy of work product
- Ability to meet deadlines and produce rush projects as assigned
- Requires long periods of sitting at a keyboard transcribing dictation, drafting correspondence, or doing other data entry.
- Some light to moderate lifting of files will be required, along with some bending, stooping, and reaching.
The Legal Secretary position may involve some or all of the following duties:
- Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files;
- Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference;
- General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
- Filing of general correspondence, e-mails and/or other legal documents;
- Preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
- Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.
- Related copying, scanning, faxing, etc.
- Preparation of documents for filing with Industrial Commission or Courthouse; sending filed copies to proper parties;
- Field and handle phone calls that may come in for attorney in his absence;
- Possible review and processing of incoming and outgoing attorney mail;
- Possible scheduling of mediations, depositions, etc., and calendaring of same;
- Preparation of materials for meetings, hearings, depositions and discovery production;
- Possible set up of conference room for attorney depositions, etc. – may involve coordinating refreshments/lunch for meeting;
- Assist with check request and vendor invoices;
- May be asked to provide relief for receptionist on switchboard;
- Preparing closed files for offsite storage;
- Any other related tasks that may be assigned by Management or Supervising Attorneys.