LEGAL SECRETARY POSITION (Wilmington Office)
To apply: Please send resumes to email@example.com.
Employment Status: Full time – 40 hours per week.
The legal secretary enhances attorney effectiveness by providing information and administrative support, as well as representation of the attorney to clients and others.
High School diploma or equivalent
Must be proficient in Microsoft Word and Microsoft Office Suite;
Min. typing speed of 70 wpm
Knowledge of DM5 (DOCs Management), and Elite helpful
Ability to provide secretarial support for two or more attorneys
Ability to complete tasks assigned in a timely fashion
Ability to manage/meet deadlines
Must be flexible and detail oriented
Excellent interpersonal skills
Excellent verbal and written communication skills required
Ability to work under pressure and handle conflicting priorities
Ability to maintain confidential information
Ability to work independently, or as part of a team, using initiative in all aspects of assignments
Excellent time management skills
Strong organizational skills and attention to detail
Keen observation skills
Regular attendance 5 days per week – consistently on time (unless pre-approved or modified schedule)
Accuracy of work product
Ability to meet deadlines and produce rush projects as assigned
The legal secretary position requires long periods of sitting at a keyboard transcribing dictation, drafting correspondence, or doing other data entry. Some light to moderate lifting of files will be required, along with some bending stooping and reaching.
The Legal Secretary position may involve some or all of the following duties:
The Legal Secretary position may require some or all of the following duties:
- Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files;
- Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference;
- General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
- Filing of general correspondence, e-mails and/or other legal documents;
- Preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
- Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.
- Related copying, scanning, faxing, etc.
- Preparation of documents for filing with Industrial Commission or Courthouse; sending filed copies to proper parties;
- Field and handle phone calls that may come in for attorney in his absence;
- Possible review and processing of incoming and outgoing attorney mail;
- Possible scheduling of mediations, depositions, etc., and calendaring of same;
- Preparation of materials for meetings, hearings, depositions and discovery production;
- Possible set up of conference room for attorney depositions, etc. – may involve coordinating refreshments/lunch for meeting;
- Assist with check request and vendor invoices;
- May be asked to provide relief for receptionist on switchboard;
- Preparing closed files for offsite storage;
- Any other related tasks that may be assigned by Management or Supervising Attorneys.