LITIGATION LEGAL SECRETARY (Charlotte Office)

To apply, please send resumes to hrcharlotte@cshlaw.com.

Hours of Work:

8:30 – 5:30, with 1 hour for lunch

Alternate hours of 7:30 – 4:30, 8:00 – 5:00, or 9:00 – 6:00 available with attorney and HR approval

FLSA Status:

Non-exempt

Reports to:

Office Administrator and Supervising Attorney(s)

Employment Status:

Full time – 40 hours per week

Educational Requirements:

High School diploma or equivalent

Knowledge/Skills/Abilities:

  • Must be proficient in Microsoft Office Suite; i.e., Word, Outlook, etc.
  • Minimum typing speed of 50 wpm
  • Knowledge of NetDocuments (Document Management Software), and Elite helpful
  • Must be flexible/detail oriented
  • Excellent client service or interpersonal skills
  • Excellent verbal and written communication skills
  • Excellent time management skills
  • Strong organization skills and attention to detail
  • Ability to work under pressure and handle conflicting priorities
  • Ability to maintain confidential information
  • Ability to provide paralegal support for two or more attorneys
  • Ability to complete tasks in a timely fashion
  • Ability to manage/meet deadlines
  • Ability to work independently, or as part of a team, using initiative in all aspects of assignments
  • Keen observation skills
  • Prior North Carolina WC Paralegal Experience a plus

Expectations:

  • Regular attendance 5 days per week – consistently on time (unless pre-approved or modified schedule)
  • Accuracy of work product
  • Ability to complete tasks assigned in a timely fashion
  • Ability to meet deadlines and produce rush projects as assigned
  • Must have prior legal assistant or legal secretary experience!
  • Five years (or more) experience preferred

Physical Demands:

  • The legal secretary position requires long periods of sitting at a keyboard transcribing dictation, drafting correspondence, or doing other data entry.
  • Some light to moderate lifting of files will be required, along with some bending, stooping and reaching.

Essential Functions:

The legal assistant/secretary position may involve some or all of the following duties:

  • Open/Set-up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files
  • Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference
  • Schedule mediations and depositions
  • Calendaring
  • Transcription
  • General file maintenance; keep filing current
  • Preparation of general correspondence, pleadings and/or discovery documents from attorney dictation with same day or next day turnaround time desirable
  • Related copying, scanning, faxing, etc.
  • Entering time sheets into time and billing software (3E Elite), preferably on a daily basis
  • Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.
  • Field and handle phone calls that may come in for attorney(s) in his/her absence
  • Review of attorney mail/scanning of mail/saving mail in system
  • Provide relief for receptionist on switchboard occasionally
  • Prepare conflict check worksheets upon receipt of new cases and set up case files upon firm’s acceptance
  • Docket deadlines, client reporting requirements, and events in JuraLaw
  • Confer with clients/insureds regarding discovery, etc.
  • Locate, contact and interview parties, witnesses, and experts
  • Summarize depositions
  • Summarize discovery responses from other parties
  • Prepare and update indices of pleadings, discovery, and other file materials
  • Organize and maintain case file, including discovery and trial notebooks
  • Communicate with vendors regarding copying, preparation of exhibits, imaging, etc.
  • Perform online research regarding criminal record histories, driving record histories, and civil suit histories
  • Perform legal research
  • Cite-check briefs and assist in preparation of supporting exhibits
  • Create databases, code documents, and load deposition transcripts into Summation and/or OneNote
  • Assist with preparation for hearings/mediations/trials
  • Prepare closed files for offsite storage
  • Communicate with opposing counsel, co-counsel, clients, insureds, expert witnesses, court personnel and others to facilitate progress of cases
  • Assist with check request and vendor invoices
  • Other various tasks that may be assigned by management and/or attorneys