WILMINGTON OFFICE

Cranfill Sumner LLP is looking for a Legal Administrative Assistant to join the team in our Wilmington, NC office.  A Legal Administrative Assistant assists attorneys and paralegals in their day-to-day work, enhances attorney effectiveness by providing administrative legal support, and represents the attorney and firm to clients, legal professionals and other matter related individuals.  A Legal Administrative Assistant further supports the attorney by drafting legal documents, maintaining files, and preparing for upcoming events, including hearings, depositions, mediations and trials.

EDUCATION

  • High School Diploma or equivalent

KNOWLEDGE/SKILLS/ABILITIES

  • Proficiency with Microsoft Office Suite, including Microsoft Word
  • Min. typing speed of 70 wpm
  • Knowledge of document management, billing, docketing, and e-discovery legal software is helpful
  • Excellent client service and interpersonal skills with the ability to interact well with and respond to the needs of all levels of individuals
  • Ability to communicate clearly and concisely in oral and written form
  • Highly organized with attention to details, including the ability to own and prioritize all aspects of the position and meet deadlines in a dynamic, fast-paced environment
  • Effectively manage and maintain confidential information
  • Self-starter with the ability to work independently, or as part of a team, using initiative in all aspects of assignments
  • Ability to read and absorb complex information quickly and accurately
  • Ability to provide administrative support for three or more attorneys
  • Prior law firm experience is a plus

EXPECTATIONS

  • Consistent and timely attendance 5 days a week Monday-Friday (unless pre-approved or modified schedule)
  • Accuracy of work product
  • Reflect our Core Values of Teamwork, Reputation, and Client Service

PHYSICAL DEMANDS

  • Long periods of sitting at a keyboard transcribing dictation, drafting documents and/or correspondence, or doing other data entry
  • Light to moderate lifting of files will be required, along with some bending, stooping, and reaching
  • Occasional travel may be required

ESSENTIAL FUNCTIONS

The Legal Administrative Assistant position may require some or all of the following duties:

  • Set up new files including preparing conflict worksheet (including review of new file contents for names and relationships of parties and communication with attorney(s)); organize file contents; prepare Contact Sheet; docket all answer/response/client guideline dates; maintain Client Portal; review Client Guidelines and Reporting Forms;
  • Setup any templates for reports, answers and/or discovery in document management software;
  • Maintain attorney client/contact list(s), deadlines and calendar;
  • Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference;
  • General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
  • File general correspondence, e-mails and/or other legal documents in document management software;
  • Prepare and edit general correspondence, pleadings and/or discovery from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
  • Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.;
  • Related copying, scanning, faxing, etc.
  • Prepare documents for filing with the Industrial Commission or Courthouse and sending filed copies to proper parties;
  • Request files from the Industrial Commission or Courthouse;
  • Field and handle phone calls that may come in for attorney in attorney’s absence;
  • Review and process incoming and outgoing mail, scan and save to document management software;
  • Possible scheduling of meetings, hearings, depositions, mediations, etc., and calendar same;
  • Prepare materials for meetings, hearings, depositions, mediations, discovery production, and trials;
  • Prepare materials to send to experts via hard copies, CDs, flash drives or Sharefile;
  • Prepare and update indices of pleadings, discovery, and other file materials;
  • Draft, process, and/or maintain Medical Records requests;
  • Request checks for any filing fees or other court expenses;
  • Process vendor invoices;
  • Request court reporters and reserve conference rooms for depositions, mediations, etc. as needed;
  • Prepare closed files, including offsite storage and/or shredding; coordinate with the Finance Department to close in our system and final bill, close matters in docketing system;
  • Prepare expense reimbursements;
  • Possible assistance with Marketing;
  • Back up other Legal Administrative Assistant(s) as requested or assigned; and,
  • Any other related tasks that may be assigned by Management or Supervising Attorney(s).

Qualified candidates interested in this position at the Wilmington Office (101 N. 3rd Street, Suite 400
Wilmington, NC 28401) can submit resumes to HRWilmington@cshlaw.com.