To apply, please send resumes to

Hours of Work:

  • 8:30 – 5:30, with 1 hour for lunch
  • Alternate hours of 7:30 – 4:30, 8:00 – 5:00, or 9:00 – 6:00 available with attorney and HR approval

FLSA Status:


Reports to:

Office Administrator and Supervising Attorney(s)


  • Knowledge of Word/Microsoft Office Suite
  • Knowledge of DM5, OneNote, and/or 3E Elite helpful
  • Providing secretarial and paralegal support for two or more attorneys
  • Managing/meeting deadlines
  • Flexible
  • Detail-oriented
  • Multi-tasking


  • Full Time Position – 40 hours per week
  • Regular attendance 5 days per week – consistently on time (unless pre-approved or modified schedule)
  • Accuracy of work product
  • Ability to complete tasks assigned in a timely fashion
  • Ability to meet deadlines and produce rush projects as assigned
  • Record billable hours according to billable work assigned by attorney(s) per month

Educational Requirements:

4 year degree and/or associates degree with paralegal certificate from an accredited paralegal program and/or at least 10 years’ experience working as a paralegal

The legal assistant position may involve some or all of the following duties:

Legal Administrative Assistant:

  • Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files;
  • General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
  • Filing of general correspondence, e-mails and/or other legal documents;
  • Preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
  • Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.;
  • Related copying, scanning, faxing, etc.
  • Preparation of documents for filing with Industrial Commission or Courthouse; sending filed copies to proper parties;
  • Field and handle phone calls that may come in for attorney in his/her absence;
  • Review and processing of incoming and outgoing attorney mail; scanning and saving to Net Docs;
  • Submit all invoices to accounting/billing;
  • Request checks for any filing fees or other court expenses;
  • Schedule depositions, mediations, initial meetings with clients;
  • Order court reporters and reserve conference rooms for any depositions and mediations being held at our office;
  • Preparing closed files for offsite storage; and coordinate with the finance department to close in our system and final bill; and,


  • Record daily billable time in time and billing system;
  • Draft correspondence, case status reports and budgets;
  • Draft pleadings, including answers, motions, notices, orders, calendar requests, subpoenas, affidavits, and other court filings;
  • Draft discovery requests and responses;
  • Draft Settlement Agreements and Releases;
  • Confer with clients/insureds regarding discovery responses, mediation, depositions, etc.;
  • Locate, contact and/or interview parties, witnesses, and experts;
  • Communicate with opposing counsel, co-counsel, clients, insureds, expert witnesses, court personnel, and others, to facilitate progress of cases;
  • Communicate with vendors regarding copying, preparation of exhibits, imaging, etc.;
  • Prepare information to be provided to experts, including pleadings, demographics, and medical records, and maintain a record of the same;
  • Review and analysis of large quantities of documents for confidentiality/privilege/work product/relevance prior to production to plaintiff’s counsel;
  • Maintain deposition errata sheets;
  • Prepare medical and event chronologies;
  • Summarize depositions and discovery responses;
  • Perform online research regarding criminal record, driving record, and civil suit histories;
  • Perform legal research;
  • Cite-check briefs and assist in preparation of supporting exhibits;
  • Create databases, code documents, and load deposition transcripts into appropriate program(s);
  • Assist with preparations for hearings/mediations/trials, including preparation of exhibits, power point presentations, notebooks, etc.;
  • Maintain attorney deadlines and calendar
  • Any other related tasks that may be assigned by Management or supervising attorneys.