The Legal Administrative Assistant enhances attorney effectiveness by providing information and administrative support, as well as representation of the attorney to clients and others.


  • Must be proficient in Microsoft Word and Microsoft Office Suite;
  • Minimum typing speed of 70 wpm
  • Knowledge of NetDocuments (Document Management Software), and Elite helpful
  • Ability to provide administrative support for three or more attorneys
  • Ability to complete tasks assigned in a timely fashion
  • Ability to manage/meet deadlines
  • Must be flexible and detail oriented
  • Excellent interpersonal skills
  • Excellent verbal and written communication skills required
  • Ability to work under pressure and handle conflicting priorities
  • Ability to maintain confidential information
  • Ability to work independently, or as part of a team, using initiative in all aspects of assignments 
  • Excellent time management skills
  • Strong organizational skills and attention to detail
  • Keen observation skills


  • Regular attendance 5 days per week – consistently on time (unless pre-approved or modified schedule)
  • Accuracy of work product
  • Ability to meet deadlines and produce rush projects as assigned

Essential Functions:   

The Legal Administrative Assistant position may require some or all of the following duties:

  • Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files;
  • Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference;
  • General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
  • Filing of general correspondence, e-mails and/or other legal documents;
  • Preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
  • Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.
  • Related copying, scanning, faxing, etc.;
  • Preparation of documents for filing with Industrial Commission or Courthouse; sending filed copies to proper parties;
  • Field and handle phone calls that may come in for attorney in his absence;
  • Review and processing of incoming and outgoing attorney mail; scanning and saving to Net Docs;
  • Possible scheduling of mediations, depositions, etc., and calendaring of same; (Litigation)
  • Preparation of materials for meetings, hearings, depositions and discovery production;
  • Submit all invoices to accounting/billing;
  • Request checks for any filing fees or other court expenses;
  • Schedule depositions, mediations, initial meetings with clients;
  • Order court reporters and reserve conference rooms for depositions and mediations;
  • Preparing closed files for offsite storage; and coordinate with the finance department to close in our system and final bill;
  • Any other related tasks that may be assigned by Management or Supervising Attorneys

Interested candidates should submit their cover letter and resume to