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FLSA Status:  Non-Exempt

Reports To:  Supervising Attorney(s)

Employment Status:  Full time – 40 hours per week

Supervisory Responsibilities:  No

Last Evaluated:  June, 2015

Summary:  The legal secretary enhances attorney effectiveness by providing information and administrative support, as well as representation of the attorney to clients and others.

Minimum Qualifications:  High School diploma or equivalent


  • Must be proficient in Microsoft Word and Microsoft Office Suite
  • Minimum typing speed of 70 wpm
  • Knowledge of NetDocuments (Document Management Software), and Elite helpful
  • Ability to provide secretarial support for two or more attorneys
  • Ability to complete tasks assigned in a timely fashion
  • Ability to manage/meet deadlines
  • Must be flexible and detail oriented
  • Excellent interpersonal skills
  • Excellent verbal and written communication skills required
  • Ability to work under pressure and handle conflicting priorities
  • Ability to maintain confidential information
  • Ability to work independently, or as part of a team, using initiative in all aspects of assignments
  • Excellent time management skills
  • Strong organizational skills and attention to detail
  • Keen observation skills


  • Regular attendance 5 days per week – consistently on time (unless pre-approved or modified schedule)
  • Accuracy of work product
  • Ability to meet deadlines and produce rush projects as assigned

Physical Demands:

  • Requires long periods of sitting at a keyboard transcribing dictation, drafting correspondence, or doing other data entry.
  • Some light to moderate lifting of files will be required, along with some bending, stooping, and reaching.

Essential Functions:

The Legal Secretary position may involve some or all of the following duties:

  • Set up new files; including preparing conflict worksheet upon receipt of new case, typing labels and separating file contents into sub-files;
  • Possible preparation of non-billable medical record indexes and/or chronologies per attorney preference;
  • General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
  • Filing of general correspondence, e-mails and/or other legal documents;
  • Preparation and editing of general correspondence, pleadings and/or discovery documents from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
  • Drafting form or enclosure letters to court personnel, opposing counsel, employer, etc.;
  • Related copying, scanning, faxing, etc.;
  • Preparation of documents for filing with Industrial Commission or Courthouse; sending filed copies to proper parties;
  • Field and handle phone calls that may come in for attorney in his absence;
  • Possible review and processing of incoming and outgoing attorney mail;
  • Possible scheduling of mediations, depositions, etc., and calendaring of same;
  • Preparation of materials for meetings, hearings, depositions and discovery production;
  • Possible set up of conference room for attorney depositions, etc. – may involve coordinating refreshments/lunch for meeting;
  • Assist with check request and vendor invoices;
  • May be asked to provide relief for receptionist on switchboard;
  • Preparing closed files for offsite storage;
  • Any other related tasks that may be assigned by Management or Supervising Attorneys.